☝️ Meetup Guidelines

Meetups Guidelines

The Postcrossing meetups are community-organized events. They are an opportunity for members to meet face-to-face, chat and make friends, share their enthusiasm for Postcrossing or just have fun together.

Anyone can organize a meetup in their local area if there are more people interested. To make sure things go smoothly and that these are happy and friendly events for everyone, please adhere to these guidelines:

  • Be friendly and respectful.

  • Meetups should be open to everyone in Postcrossing, without discrimination. If there is a limit on the number of participants, spots should be assigned on a “first come, first served” basis.

  • Aim to make the event and any related activities as accessible as is reasonably possible for mobility-impaired or other physically challenged persons who may wish to participate.

  • Meetups need to be announced (on the forum) at least 2 weeks in advance, so that participants can be aware of them and have a chance to join.

  • Visit the forum meetup topic regularly for any updates and, if you are the organizer, to answer any questions others may have.

  • Make sure everyone can join the meetup and receive all the information without having to create an account on another website or social network.

  • During meetups, sometimes postcards are written, signed, and mailed by the participants to send greetings to others: these are called meetup postcards. Any participant can bring their own postcards or create custom meetup cards for others to send from the event, if they wish. When using the Postcrossing logo, the Logo Guidelines need to be followed.

  • While it can be fun to write some postcards during the meetup, please be considerate and try to limit the number of postcards you ask others to sign: allow postcrossers time to chat and be social as well. Organizers may set a maximum number of postcards per participant.

  • Keep people’s right to privacy in mind. In particular, if you have someone’s address, don’t assume you can freely share it with others — always ask first.

  • Please keep in mind that not everyone is comfortable with their photo being taken. If you plan to take photos to share or publish later, first make sure that everyone being photographed is ok with such use by asking beforehand.

  • If you cannot attend a meetup that you signed up for, please let the organizer know as soon as possible.