Over the past few months we have been working on something we’d like to have your feedback on.
The meetups have always been community initiated activities and we always aimed to only guide and provide some general support. We do feel however that there’s a growing need for some general guidelines to prevent issues that sometimes affect the community as well as Postcrossing, since we inevitably get associated with what happens in the meetups.
We have been working on a text and have collected feedback from some regular meetup organizers. Now we would like to hear from you all so we can polish it and make sure it covers the most important topics — it does not aim to be very extensive so that it’s easy to read and understand.
Hence, please leave comments below on the existing content. Any problems that you have seen or heard reports about that should be taken into account? Please share them below or message us about it.
Thank you in advance!
The Postcrossing meetups are community organized events. They are an opportunity for members to meet face to face, chat and make friends, share their enthusiasm for Postcrossing or just have fun together.
Anyone can organize a meetup in their local area if there are more people interested. To make sure things go smoothly and that these are happy and friendly events for everyone, please adhere to these guidelines:
- Be friendly and respectful to others.
- Meetups should be open to everyone in Postcrossing, without discrimination.
- Aim that the event is done in an accessible place, so that mobility impaired postcrossers can join too.
- Meetups need to be announced (on the forum) well in advance, so people can know and have a chance to join (minimum 2 weeks).
- Everyone can bring their own postcards to a meetup. Although not required, any participant can create a special meetup postcard. When using the Postcrossing logo, the Logo Guidelines need to be followed.
- Keep people’s right to privacy in mind, in particular, if someone shared their address with you, don’t assume you can freely share it with others — always ask first.
- It’s fine to write some postcards during the meetup, but please try to limit the number of postcards you ask others to sign: allow postcrossers time to chat and be social as well.
- Visit regularly the forum meetup discussion for any updates and, if you are the host, to answer any questions others may have.
- Make sure everyone can join the meetup and receive all information without having to create an account on another website or social network.
- Let the organiser know as soon as possible if you cannot come, so someone else has the chance to take your place.